City Center Exhibitor Guidelines

Floor Plan

Download the City Center Gallery floorplan here: CityCenter_floorplan.pdf

Alterations & Hanging

Standard hanging height for artwork is 54” on center for accessibility purposes. South entryway walls are backed with plywood. Walls on North side entryway are not backed and can only hold limited weight (anchors must be used). No drilling, structurally altering or painting the floor, ceiling, exposed concrete walls or columns, light track, or light fixture. Gallery walls can be altered but only with prior written approval from the UAS Director and the City Center Gallery Directors. Walls are painted with an eggshell warm white and columns are painted with Amazing Grey. No touching, adjusting, attaching to, or suspending from, the light track system, light fixtures, lighting controls, or thermostats. Never hang artwork from the ceiling or any of its mechanical, electrical or heating system components. Unless specific to an individual piece, use of screws for hanging artwork on gallery walls is preferred over nails. Also, avoid any adhesive materials that may cause damage to the gallery walls. Work in hallway must provide a clear entry and exit path and must not impede with any potential evacuation of the Space. Please check with City Center Gallery Director(s) before any installation.

Public Policy

Please understand that this is a shared space so be mindful of artwork subject matter and content. If there is a question about the suitability of a work, building management (Ohio Equities and Columbus Downtown Development Corporation) will have to review and give permission for its display in this area. City Center Gallery reserves the right to remove artwork that the Voting Committee, OSU Director or building management finds unsuitable.

Access to Space

The Space is available for installing and striking exhibitions during normal gallery hours (Tuesday – Saturday 11 AM to 6 PM with extended hours on Thursdays until 8 PM) unless prior arrangements are made with the Deputy Director. (Accessing the Space outside of these hours will most likely require that the exhibitor pay for staffing.) A loading dock that is shared with all Lazarus tenants is available with prior arrangements. Exit doors must always remain free of any encumbrance or obstruction.

Lighting

Light track system has numerous fixtures; flood lamps and spots available. Lights will be installed by Urban Arts Space staff only.

Electricity

Electricity can be accessed through wall outlets and a limited number of track outlet adapters. Artwork involving electricity needs to be in compliance with the Space’s building, safety and fire codes. Certification from a qualified electrician may be required.

Pedestals

A limited assortment of white wooden pedestals is available. An even smaller number of pedestals are available with plexi-glass covers; security screws are available for all of these.

Animals

The Lazarus building has a policy banning animals on the grounds with the exception of service animals.

Perishable Objects

Artwork may NOT include perishable elements such as produce, etc without prior written approval from the UAS Director and The City Center Gallery Director(s), with the exception of living plants. Exhibitor will be responsible for maintaining these elements (i.e. watering plants, changing out produce). Artwork MUST be installed in a way that prevents the attraction of bugs, rodents, excessive odor or other pestilence.>

Technology

Due to the limited number of resources that the Space has, exhibitors may be required to provide their own technology resources. Check with the UAS Director or the City Center Gallery Director(s) for availability.

On/Off Directions & Interactive Works

Interactive work and work using technology or electronics requires step-by-step instructions for the exhibition maintenance by the staff. If work cannot be easily maintained by the staff you are responsible for the maintenance during the exhibition. All work must be able to be turned on and off from the floor without a ladder. All work must be powered down at night. For interactive work signage can be displayed with work so visitors can interact without staff supervision. In order to accommodate a multitude of perspectives, please consider placing interactive components of work between 36-48” from the floor and operable with a closed fist. If you have questions, please contact the Accessibility Coordinator.

Environmental Conditions

The OSU Urban Arts Space is located in the Lazarus Building, which is a LEED certified green building. Part of this certification is the heating and cooling system, which fluctuates during the day. When using paint for the gallery, be sure that is it labeled as low-VOC or no-VOC.

By design the space maintains a humidity of 40% - 45%, and is regulated by the Lazarus Building during the hours; Monday from 8:00am - 6:30pm, Tuesday – Friday from 6:00am - 8:00pm, and Saturday and Sunday from 4:00am – 10:00pm. Though the corridor is not regulated by the same system the humidity stays relatively close to this range but is harder to maintain because of the opening and closing of the door.

Signage

Signage is organized by the staff and any special needs for signage needs to be organized with the City Center Gallery Director(s). Standard hanging height for exhibition text panels is 56” on center. Standard hanging height for labels and artist’s statements is 42” to the bottom. Standard font for labels and artist’s statements is no smaller than 14pt Avenir.

Special Note

The Urban Arts Space is unable to store packing materials during exhibitions. Please plan to take any packing materials upon completion of the install and bring them back for the strike. Closed-toe, flat shoes with hard tops are required for those installing work in the Space. Those who are not in compliance will be asked to leave by Space Staff. Unless written instructions are given to the staff at the space by the artist two weeks prior to the strike all work will be removed from the walls, pedestals and de-installed based on the timeline set for the strike and restoration.

Security and Insurance

Limitations apply to work displayed in the corridor immediately outside the OSU Urban Arts Space, known as City Center Gallery. This corridor is a communal space in the Lazarus building and is not part of the leased premises by The Ohio State University. As such, this space is accessible by the public during times when the OSU Urban Arts Space is not open and OSU Urban Arts Space Staff are not present to safeguard the work. The artist/lender is responsible for installing the work in such a way that they feel confident that it is secure in this corridor. See the Conditions Governing Loans section of the Loan Agreement for more detailed information.

Documentation

Urban Arts Space staff document the exhibition and individual artwork for Urban Arts Space’s needs only. Availible photos and videos can be shared with the artists upon request.

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