Creative minds needed! At Urban Arts Space, we seek students and volunteers who are interested in making a meaningful contribution to our mission. As a bustling center, all team members are expected to work well independently, take initiative, and be ready to learn and take direction. Most importantly, applicants should be passionate about fostering the arts and humanities...but you don't have to be an 'artist' to apply! Any high school, undergraduate, or graduate student is encouraged to apply for a position at the Space. You do not need to be a student to volunteer!
How We Work
Urban Arts Space offers many varied roles that provide hands-on, real job experience to students in their area of interest. Every position at Urban Arts Space is vital to gallery operations as we are a primarily student-led gallery. The student teams are the specialists in their area, but they have guidance and direction from our small team of permanent staff.
In addition to individual focus areas, all student employees, interns and volunteers are expected to be familiar with the general operations and responsibilities of the Space. This includes gallery reception and monitoring, serving as docents for exhibitions, program and event set up and management, and basic customer service duties. Hours are flexible and depend on assignments, but interested applicants need to be available to work during regular gallery hours (Tuesday through Saturday from 11 am to 6 pm with extended hours on Thursdays until 8 pm) as well as some evening and weekend hours for events and programs.
Education and Engagement Team
Education Assistants devise and lead several monthly programs that are all free and open to the public including: Art Explorations for kids, Crafternoons! for adults, Community Connections for adults with developmental disabilities and CarryOut Art for seniors and all of the above. Education Assistants have experience in program planning, crafting, educational lesson-planning, art making, and teaching. They are charged with devising and executing specialized tours of our exhibitions, creating lesson plans, and spreading the exhibitions to the community through CarryOut activities. Education Assistants represent Urban Arts Space at ACE meetings, communicate with area educators for programing and events, and maintain an Urban Arts Space email account. We have 2 to 3 people on our education team.
Qualifications: Arts Education Majors preferred. Ideal candidates have experience working with K-12 students, and teaching to diverse groups of people. They work well independently as well as collaboratively, and take initiative. They are expected to plan weekly projects and crafts for specific groups, to maintain and organize their area in the space, and order supplies from vendors within our programs budget. Candidates must be able to talk about our exhibitions with any group of people.
Tours and Accessibility Team
The Communications Assistants maintain and generate written content for our website, press releases, email blasts, print material and events postings. The Communications Assistant posts events on community calendars, documents our media coverage, archives print materials, updates our internal calendar, and proof reads text. Communications Assistants manage an Urban Arts Space email and are encouraged to use their own creativity and personal interests to create new and exciting communications materials and strategies for the Space. They work with our Photography team to maintain our social media efforts. We have 2 to 3 people on our communications team.
Qualifications: Communications, Marketing, and English/Writing majors preferred. Ideal candidates have an eye for detail, excellent writing and proof reading skills, and the ability to promote our programs and events. They are extremely organized, take initiative, and can write in a hectic environment.
As projects come and go quickly at the Space, the Design Assistant role is a busy one with multiple projects assigned at any one time. This role works closely with the Communications Team to create visual representations of the gallery ranging from the development of brochures, posters, signage, to Forms and e-vites. The Design Assistants should be comfortable working with varying guidelines, both independently and also with close supervision, and sometimes take on a project idea and run with it. Design Assistants work on a team of 2 to 3 people.
Qualifications: Visual Communication Design majors preferred. Applicants should have the following: experience in design with Mac proficiency and in-depth knowledge of the following programs: The Adobe Creative Suite, Microsoft Office, and Keynote. They must have the ability to take initiative, be attentive and adhere to deadlines, be able to self-edit his/her own work and have project management experience and/or ability to work on several projects as needed. Portfolio review is required for this position.
Exhibitions Assistants learn about the exhibition design, installation, and strike processes of the gallery operations. Duties include assisting the Preparators with the installation and strike of artwork, organizing storage facilities and constructing more efficient systems, painting, maintaining exhibition supplies inventory and ordering, reviewing and making suggestions for exhibitor materials, and assisting with the restoration of the Space. Exhibitions Assistants work on a team with 3 to 4 professional preparators.
Qualifications: Shop trained students preferred. Ideal candidates are detail-oriented, good at math, familiar with standard hand tools and shop safety, and will always be ready to work with his/her hands as well as their brain.
Events and Rentals Team
The Events Assistant coordinates logistics for both new and existing events, helps develop ideas for new programs and creates plans for implementation. They are responsible for corresponding with potential renters and serve as the Space representative to the public. The Events Assistant manages the rental email account, receives rental inquiries from potential clients, then works to confirm details of the request, and ultimately generate and distribute quotes. This role works closely with the Deputy Director of Facilities and Operations as well as the College of Arts and Sciences fiscal officers and OSU Legal to file necessary paperwork for events. The Events Assistant is also charged with researching best practices of other like-venues to create new policies and procedures for the Space. There is one Events student Assistant.
Qualifications: Hospitality Management majors preferred. Ideal candidates for this role are energized, detail-oriented, have excellent written, verbal communication, and customer service skills, and are able to create comprehensive written plans and reports. Previous experience organizing events for a student organization or through a job is preferred. Assistants may also research best practices of peer institutions internationally and identify opportunities to participate in external events (i.e. festivals).
Media Team (Video and Photography)
Video and Photography Assistants document exhibitions, events and programs in the Space and synthesize the raw video footage/still images into promotional materials for the Space website and social media venues. Video responsibilities include, but are not limited to, commercials/promotional videos, video/audio podcasts, image slideshows, artist/exhibitor interviews, and live performance documentation, interview artists, exhibitors and presenters, and edit existing video and audio footage. Photography Assistants document events, programs, patrons, and exhibitions in the Space for use in all design and promotional endeavors. Assistants are in charge of maintaining a digital photo archive, having an understanding of all images available for use by the Communications Team. There are 2 to 3 people on the Media Team.
Qualifications: Photography and Videography students preferred, or students with the following technical proficiencies. Applicants to the Video Assistant role must have experience in video production and editing, proficiency with Macs and some or all of the following programs: Final Cut Pro, iTunes, MPEG Streamclip, YouTube, Photoshop CS2, iMovie, iSkysoft, Quick Time Pro and/or Studio Pro. Time management, organization, and interpersonal skills are a must. Those applying to the Photography Assistant role will have expertise in using a digital SLR camera, editing images, and photographing live action, Photoshop, lightroom, and bridge experience, and a personal smartphone with instagram. Knowledge of photographing in variable lighting environments is crucial. Portfolio review is required for this position.
The Operations Student Assistant works closely with the Deputy Director of Facilities and Operations, and the Fiscal and HR Manager to do the following: monitor our operational procedures and policies and do research to update and streamline as needed, make price comparisons and purchase requests, track shipments, process deliveries and returns, balance cash boxes, make deposits, process art sales, maintain and order supplies, maintain fiscal records and compile our annual report, oversee green practices and monitor recycling program as well as make sustainable purchases when possible, manage an Urban Arts Space email account, and more. The Operations Student Assistant works closely with the Events Student Assistant.
Qualifications: Business, Accounting, and Hospitality Management majors preferred. This role requires all applicants to be extremely well organized, have experience or familiarity with fiscal and/or business operations, be good with numbers, be a patient problem-solver, be able to work confidentially, have excellent communication skills (written and verbal), be an outstanding customer service person and take initiative. Applicants should be able to take direction well and have no problem working collaboratively.
City Center Gallery Director
Traditionally the City Center Gallery Director is chosen from the Urban Arts Space Student Assistants. The City Center Gallery Director manages the curatorial and administrative processes behind gallery operations. They organize and archive revolving proposals; attend planning meetings; and manage logistics and planning for exhibitions and receptions.
Qualifications: Arts Policy and Administration Majors preferred. Docent Training Ideal. This person must be able to maintain communication with artists, plan in advance, organize meetings, and curate excellent exhibitions. Critical thinking mandatory.
Current college students work as part of our teams and assist in the day-to-day operations of the Space as paid Student Assistants, or as unpaid assistants for class credit. Applicants must be currently enrolled as college or university students (which can include non-OSU), and should be prepared to submit portfolios or work samples with their applications.
Internship applications are always accepted. Internships are for students who want to gain experience or build their portfolio. This is a learning position; experience is not required. Interns serve as official members of the Space’s staff while earning school credit, as required by your academic institution. Ohio State students can receive credit through the university, and non-Ohio State students can receive credit through their respective institutions. High School students can also receive credit, and we will work with the high-schools curricular requirements. Internships aligh with the school term requirements, and may be repeated. School credits determine the number of hours per week.
What to Expect
Urban Arts Space strives to foster a work culture that is open, fun, creative, and challenging. Our first priority is to provide excellent customer service, so we all work together to create a friendly and welcoming experience for our guests. We pride ourselves on being a team where good ideas can come from anywhere—you will learn skills even outside of your assigned role, as all team members help with all aspects of gallery operations. Urban Arts Space staff is extremely self-motivated.
Attire while working at the Space is typically business casual, although some work (e.g. painting, installing artwork, cleaning) dictates the need for clothes that can get messy.
As part of our sustainability efforts, Urban Arts Space encourages everyone to ride their bike or the bus to the Space, whether visiting or working here. (OSU students can ride the COTA bus for free with their BuckID; #2 bus runs frequently from campus down High Street to the front of the historic Lazarus Building where we are located.)
We believe that every student internship and employment opportunity should encourage transformative experiences that expand worldviews, offer hands-on practical experiences in the arts and humanities, and develop new career skills to promote an entrepreneurial culture. Students will experience being a part of the great Urban Arts Space team, professional skill development and work training, and school credit (for internships only). We choose students who are passionate about the work they will do at the Space, and kick start them on what they want to do for the rest of their lives.
How to Apply
Please see our Open Positions if you are looking for a paid student assistant position. If you are interested in interning or volunteering we accept applications on a rolling basis, here.